Plaid Cymru will process your data in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).
Contacting us about Information Rights:
If you have any questions about this policy or for more information about how we use your data or would like to exercise any of your rights, you can contact our Data Protection Officer at:
CAERDYDD CF10 4AL
You may e-mail firstname.lastname@example.org
You may call 02920 472272
What information do we collect?
The types of personal information that we may collect about you include:
- Date of birth
- Contact Details (e.g. address, email address, telephone number, mobile number, social media)
- Communication Preferences
- Direct Marketing Preferences
- Electoral Register Data
- Demographic data
- Financial transaction data
- Opinions on topical issues
- Issues that you raise with us
- Interests you have
- IP address, cookies and other technical information that you may share when you interact with our website
We may also collect special categories of information such as:
- Political opinions
- Voting intentions
How we collect data
We collect data about you in the following ways:
Provided by you (Directly):
- In person, when you speak to one of our staff or volunteers
- Through a telephone call, either where you call Plaid Cymru or we call you
- On paper, such as if you return a printed survey or a reply slip on a leaflet
- Digitally, such as if you fill in a form on a website or interact with the Party online via our website or social media platforms
- When you offer or ask about volunteering, or take part in party activities
- When you enter into a transaction with the Party, such as donating, joining, purchasing a product or paying for an event
- When you consent to receiving marketing emails etc
- When you attend a conference or campaign event
Third Party Sources (Indirectly):
- Indirectly from publicly accessible sources or other public records, including the full electoral register to which the Party is legally entitled
- CCTV, if you visit Plaid Cymru Headquarters
Plaid Cymru is legally entitled to, and receives, the electoral registration records of all electors in Wales. We receive an updated version of these every time an update is published, which is usually every month.
We collect data with the intention of using it primarily for political activities.
Plaid Cymru uses the data that we collect about you to build a picture of public opinion. We do this to:
- understand the matters and issues that are likely to be of relevance and significance to you and better inform our future policies,
- decide whether we send you our campaigning materials,
- select what campaigning material we send to you and which messages we put on it,
- evaluate whether we think you are likely to vote and for whom you will likely vote for during an election or a referendum.
How we use your information and why we are allowed to use it
How your data is used is protected by law and we only use your data where we have an acceptable reason for doing so. The reasons we process your data are:
- In pursuit of an activity that supports or promotes democratic engagement (Public Interest), or
- When it is our legal duty (legal obligation), or
- When you provide consent (consent), or
- In order to fulfil a contract with you (contract), or
- When we have a legitimate interest (legitimate interest).
The law restricts the processing of what is termed “special categories of personal data”. The work of Plaid Cymru is deemed to be of substantial public interest and therefore we are permitted to process special categories of personal data relating to your political opinions and voting intentions.
The table below lists examples of how we use your data and our justification and legal basis for it.
Legal Basis and justification
Canvass Political Support
In pursuit of an activity that supports or promotes democratic engagement and our legitimate interest to identify Plaid Cymru supporters
Send you messages about our campaigns and policies
In pursuit of an activity that supports or promotes democratic engagement and our legitimate interest to inform the electorate about what Plaid Cymru is doing
Contact you about issues or queries that you have told us about
In pursuit of an activity that supports or promotes democratic engagement and our legitimate interests to engage with the electorate
Process and record voting intentions and political opinions
In pursuit of an activity that supports or promotes democratic engagement and our legitimate interest to understand the electorate and identify Plaid Cymru supporters
Send you surveys and process your responses
In pursuit of an activity that supports or promotes democratic engagement
Process your application for membership and administration of your membership
Contractual necessity and our legitimate interest in engaging with our membership base
Send you information by post about fundraising activities to support the Party
In pursuit of an activity that supports or promotes democratic engagement and our legitimate interests to raise funds for Plaid Cymru.
Process your donation and checking your eligibility to donate
We have a legitimate interest to process your donation and a legal duty to check your eligibility to donate amounts of more than £500
Assess suitability of prospective members and donors using publicly available sources
We have a legitimate interest to ensure that our members and donors will not bring Plaid Cymru into disrepute
Send you electronic messages about our campaigns
When you sign up to receive emails from Plaid Cymru you are providing us with your consent to process your data for these purposes
Identifying potential supporters using commercially available modelled data
In pursuit of an activity that supports or promotes democratic engagement and our legitimate interests to identify Plaid Cymru supporters
Conduct anonymised market research
We have a legitimate interest to get a sense of general political opinion across Wales
Our legitimate interests:
Our objective is to promote our values and to elect Plaid Cymru candidates at every level of government across Wales, or when we campaign in referenda. To do this, we rely upon the support of our members, donors, volunteers and supporters. We rely on being able to communicate and engage with the those eligible to vote in Wales.
As a member: If you join Plaid Cymru we have a legitimate interest in processing your data and contacting you about all aspects of your membership including information about your entitlements as a member and about Party events; either by post or by electronic means. The party is run by its members and therefore we have a legitimate interest in member engagement and retention. If you do not renew your membership with the Party we will continue to send you information about Plaid Cymru, including information on how to re-join, for a reasonable period after your membership lapses. We also have a legitimate interest to retain your data after your membership lapses, as well as a legal duty to keep a record of the financial transaction.
As a donor: If you donate money to Plaid Cymru then we have a legitimate interest in processing and retaining your information and to send you marketing about our fundraising activities; either by post or by electronic means. We justify this because our activities are funded by donations. For donations over certain thresholds we also have a legal obligation to report it to our regulator, the Electoral Commission, who will publish certain details on their website.
As a volunteer: If you volunteer for Plaid Cymru or enquire about volunteering for the Party, and are not a member, we have a legitimate interest in processing and retaining your information and contacting you about volunteering opportunities. We justify this because of the vital function that volunteers perform both during and outside of elections.
If you attend an event: If you attend one of our events such as Plaid Cymru conference or one of our social events, and are not a member of the Party, we have a legitimate interest in retaining your information and to send you marketing about future similar events which we think might be of interest to you; either by post or by electronic means. We have a legitimate interest in inviting people to our events to raise vital funds for the Party and have determined that attendees would expect to receive such communications from us.
You can always opt out of receiving any messages from Plaid Cymru or to exercise any of your legal rights.
We are committed to respecting your rights over your data and in some circumstances, we will have a legitimate interest to continue to process your data even where you have exercised one of your rights. For example, if you request that we stop processing your data for purposes of direct marketing then we justify keeping a record of this request to ensure that your wishes are respected.
Data Processed with your Consent
Where we use consent as our legal basis for processing your data, or process special categories of your data based on your explicit consent, you have the right to withdraw your consent at any time. This does not affect our right to process your data before you decide to withdraw your consent.
Who we share your data with:
We will never sell your data but sometimes it is necessary to share your information with our service providers and data processors. Data is only ever shared where we have a justification and when the law allows us to do so.
We share data with:
- Business associates and professional advisers
- Service providers
- Financial organisations – such as credit card payment providers
- Elected representatives
- Regulatory bodies
- Market researchers
- Law enforcement agencies
Where we use a service provider to process your data on our behalf we will ensure that this processing is governed by a legally enforceable contract which sets out their responsibilities for protecting your data and your rights.
Transferring your data outside of the European Economic Area
Some of our service providers are located outside of the European Economic Area (EEA) and therefore it may be necessary to transfer your personal data outside of the EEA. Where we do transfer your data outside of the EEA we will make sure that it is protected in the same way as if the data was inside the EEA.
We will use one of the following safeguards to ensure this:
- Where the European Commission has issued an adequacy decision determining that a non-EEA country or organisation ensures an adequate level of data protection.
- A contract is put in place with the recipient of the data obliging them to protect the data to the same standards as the EEA.
- The transfer is to an organisation that complies with the EU-US Privacy Shield.
How long we retain your data for:
We constantly review the data that we hold and regularly review its relevance and our need to hold onto it. Whilst we do not set finite periods for data retention we use several factors to determine whether we need to hold onto the data. Factors we take into consideration are:
- Retention periods as required by law – for example Plaid Cymru is under a statutory duty to retain financial information for a period of 6 years,
- The purpose for which the data was provided or obtained,
- Our legitimate interests in holding onto your data,
- Whether holding onto your data will infringe your rights over your data,
- Legal and regulatory obligations that may require reference to your data,
A cookie is a tiny text file that is stored on your computer. We may use technology to track the patterns of behaviour of visitors to our site. This can include using this “cookie” file which would be stored on your computer. You can usually modify your browser to prevent this happening. We may store the internet address you connect to our computer with, the time and date you connected, browser information and the pages you visited. This information is used only to provide us with a broad statistical breakdown of our site usage and to monitor site security.
Log Files and Statistics
How we protect your data:
The security of your data is paramount to the Party and as such we ensure that appropriate technical and organisational measures are in place to protect it. We constantly review our measures to ensure that your data is protected from any threats that may emerge.
Your rights over your data
Right of access to your data: You have the right to request a copy of your personal information that we hold. This is commonly known as a Subject Access Request. We follow the ICO’s “Subject Access Code of Practice” when dealing with requests for access to personal data. You can read this code by visiting https://ico.org.uk/media/for-organisations/documents/2014223/subject-access-code-of-practice.pdf
Right of rectification of your data: You have the right to request that inaccurate or incomplete information that we hold about you is corrected.
If you need to correct the information you can do so by emailing email@example.com.
Right to be forgotten: In certain circumstances you can ask for the data we hold about you to be erased from our records. When we do so, we keep the bare minimum of your information to continue to respect your wishes when your personal data is next provided to us by a local authority, which is at least annually.
Right to restriction of processing: You have the right to request that we restrict the processing of your data where you are contesting the accuracy of the data or when the data has been unlawfully processed.
Right to object: You have a right to opt out of your data being used for direct marketing. If we process your data based on “legitimate interests” or “a task carried out in the public interest” then you have the right to object to us using your data in that way. This right is not absolute, and we may continue to process your data if we can demonstrate compelling legitimate grounds for the processing.
Opt Out: We provide you the opportunity to opt-out of receiving communications from us easily and promptly. Please email firstname.lastname@example.org if you would like to unsubscribe from receiving updates or if you would like us to permanently delete any personal information the party holds about you.
Automated individual decision-making, including profiling: We may use computer software to make decisions about you or to create a profile about you. You have the right not to be subject to such a decision or to that profiling where it creates legal effects concerning you or where it significantly affects you. None of our processing falls within that category.
INFORMATION ON CHILDREN
Plaid Cymru does not process any personal details from individuals under the age of 14 without parent/guardian consent. Details of children under 16 are processed for membership purposes only.
LINKS TO OTHER SITES
Our site contains links to other sites and servers. Plaid Cymru is not responsible for the privacy practices or the content of such websites.
Making a complaint: If you are unhappy with the way that we have processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom. The contact details for the Information Commissioner’s Office are:
Information Commissioner’s Office
Telephone: 0303 123 1113